Board of Trustees Meeting Minutes 01/18/17

  1. ROLL CALL ACTION

Was answered by President Stephen Anderson; Trustees David Fritz, Peter Kingwill, Christopher Noyes, Kurt Glaisner, and Peggy Russo.  Trustee Bill Walker not present. 

  1. CONSENT AGENDA ACTION
    1. The Agenda
    2. Village Board Minutes of November 29, 2017
    3. Voucher List

 Motion by Fritz/Kingwill to approve.  Motion carried unanimously. 

  1. PUBLIC COMMENTS ON NON-AGENDA MATTERS DISCUSSION

 Resident Dan Malman expressed his concerns about the deer trapping program: wanting to know more accurate numbers about the deer population and the cost/benefit of the program.  The board informed him that Kurt Fredrickson, DPW Superintendent, would be the person to talk to about more accurate deer population numbers.  As well as at the March or possibly May board meeting the yearly reports will be presented to the board. 

  1. FUTURE AGENDA ITEMS                                                                       DISCUSSION

 No items discussed 

  1. UPDATE BY VILLAGE MANAGER ON TWO MATTERS DISCUSSION/ACTION                CONCERNING SECTION 2.40 PRIMARY  ENVIRONMENTAL               CORRIDOR CONSERVANCY DISTRICT

 Motion by Russo/Glaisner that there was no violation at the Milwaukee Country Club.  Motion carried unanimously. Mr. Lear summarized enforcement efforts during 2016 regarding Section 2.10 of our ordinances. We have a WDNR permit in place, the Army Corps of Engineers have acknowledged the enforcement action in writing and Village Engineer Mustafa Emir concluded in writing the Montgomery Associates plan submittal complies with his requirements as outlined in his letter of October 22, 2015. 

  1. APPOINTMENT TO PLAN COMMISSION ACTION

 Motion by Glaisner/Fritz to appoint Trustee Bill Walker to the open seat.  Motion carried unanimously. 

  1. REPORT OF VILLAGE PRESIDENT DISCUSSION

 ICC meeting notes

New website will be up and running soon

Attendance at the Municipal court and the job well done by Judge Burrell, the clerks, and the police officers 

  1. REPORT OF VILLAGE MANAGER/CLERK/TREASURER DISCUSSION
    1. Financial Report for YTD 12/31/16 

Year-end financials will be presented at the March meeting

2. Municipal Court Clerk/Village Hall Back-up

 Negotiations that were conducted with Bayside and the benefit of Kellie Minikel

Motion by Kingwill/Noyes to approve the position and increase in areas of the budget for 2018.

3. Board Packets on Share Point

 Any interest in possibly converting paper copies of board packets to digital copies.  More information needed 

  1. REPORT OF RIVER HILLS POLICE DEPARTMENT DISCUSSION 

DOT – OWI taskforce grant started in December

No burglaries were reported in 2016

Encourages viewing of Sgt Malek’s video on the department Facebook page 

  1. REPORT OF NORTH SHORE FIRE DEPARTMENT DISCUSSION 

Trustee Kingwill says at the previous fire department meeting it was brought forward that there is a $715,000 surplus for the 2016 year

8 new fireman have been hired and 6 have retired 

  1. UPDATE ON BUDGET FORMAT/CAPITAL EXP. FORECAST DISCUSSION 

Delayed until future meeting 

  1. DISCUSSION/ACTION AUTHORIZING SOLICITATION FOR BIDS DISCUSSION REGARDING SEWER REHABILITATION AND ROAD PAVING 

Just an update that the Village Engineer and Kurt Fredrickson are starting the process of receiving bids and there will be an update at a later meeting. 

  1. DISCUSSION REGARDING EMPLOYEE COMPENSATION AND DISCUSSION RECOGNITION AND CONTRACT NEGOTIATIONS

 Motion by Fritz/Russo to move into closed session

14.  CLOSED SESSION PURSUANT TO SEC. 19.85(c)CONSIDERING EMPLOYMENT, PROMOTION, COMPENSATION OR PERFORMANCE EVALUATION OF ANY PUBLIC EMPLOYEE OVER WHICH THE GOVERNMENTAL BODY HAS JURISDICITION and SEC. 19.85(e) DELIBERATING STRATEGIES REGARDING CONTRACT NEGOTIATIONS RELATED TO AGENDA ITEM 13

 15. RECONVENE TO OPEN SESSION TO TAKE ACTION ON ANY ITEM FROM CLOSED SESSION                                                                                                                         ACTION

 Motion by Russo/Glaisner to reconvene to open session. Motion carried unanimously.

16.  ADJOURNMENT ACTION

 Motion by Fritz/Noyes to adjourn. Motion carried unanimously. The meeting adjourned at 8:30 p.m.

Phone: (414) 352-8213
River Hills, WI 53217
7650 N. Pheasant Lane